Choose the client and enter the expense details.
An expense tracker for freelancer records and client costs
Keep the date, amount, category, client and receipt together so costs are easier to review and invoice where appropriate.
How it works
Attach a receipt and review the saved amount.
Include eligible uninvoiced expenses when creating an invoice.
What it helps you do
Keep evidence beside the expense record.
Separate client costs from general business costs.
Export records for your own review or adviser.
Worked example
A consultant pays a £72 train fare for a client visit after the client approved travel costs. They save the date, supplier, amount, client and receipt, then mark it for reimbursement. At invoice time the cost appears separately from professional fees, allowing the client to check the receipt and agreed treatment.
Before treating a record as ready, compare it with the client agreement and its source evidence. Check the client, service period, quantity, rate, currency, tax treatment and payment terms independently. Resolve missing receipts or unclear descriptions while the work is recent. Preview the final document, confirm the intended recipient and keep the issued version in the account. After sending, record delivery, reminders and confirmed payments against the same invoice rather than rebuilding the history from email or chat. Billoz supports that workflow, but the account owner remains responsible for approval, classification and any professional advice required.
Feature details
Expenses can hold a description, date, amount, client link and receipt image. Client expenses can be selected when an invoice is prepared.
Important conditions
Recording an expense does not make it tax-deductible or reimbursable. Keep evidence and check the contract and official guidance.
Privacy and security
Receipt files are served through authenticated routes rather than as public website assets.
Questions and answers
Can I attach a receipt?
Yes. Upload an image when creating or updating the expense.
Can expenses be added to invoices?
Yes, when they are linked to that client and remain uninvoiced.
Does Billoz decide tax treatment?
No. Billoz keeps records; it does not provide tax advice.
Can I categorise costs?
Yes. Save a category that matches your own record-keeping method.
Can I export expenses?
Yes. Expense exports are available from the account.
Are receipt images public?
No. Receipt uploads require an authorised account request.