Photograph or upload the receipt.
A receipt scanner that keeps the original beside the expense
Billoz can read an uploaded receipt image and suggest fields for an expense record, while leaving you in control of every correction.
How it works
Review the OCR suggestions and correct any mistakes.
Save the expense with its client, category and original image.
What it helps you do
Reduce retyping for clear receipts.
Keep the source image attached to the record.
Choose an OCR language based on the receipt.
Worked example
A photographed fuel receipt shows a faded total. OCR suggests £38.80, but the image shows £36.80. The user corrects the amount, confirms the date and supplier, chooses the appropriate category and saves the original image beside the expense instead of accepting the automated reading without review.
Before treating a record as ready, compare it with the client agreement and its source evidence. Check the client, service period, quantity, rate, currency, tax treatment and payment terms independently. Resolve missing receipts or unclear descriptions while the work is recent. Preview the final document, confirm the intended recipient and keep the issued version in the account. After sending, record delivery, reminders and confirmed payments against the same invoice rather than rebuilding the history from email or chat. Billoz supports that workflow, but the account owner remains responsible for approval, classification and any professional advice required.
Feature details
The server uses the configured PaddleOCR service when available and can fall back to Tesseract. OCR is an input aid, not an accounting decision.
Important conditions
Faded, folded, handwritten or low-resolution receipts can be read incorrectly. Always compare suggested values with the original before saving.
Privacy and security
Receipt images are uploaded to the Billoz server for processing and stored only when you save the expense. Account deletion removes owned upload files where possible.
Questions and answers
Is OCR always accurate?
No. Image quality, layout and language affect recognition.
Can I correct the result?
Yes. Review and edit every field before saving.
Is the receipt retained?
It is retained with the expense after you save it.
Can I choose a language?
Yes. Supported OCR language choices are available in the expense workflow.
Does OCR decide VAT?
No. It extracts text and amounts; you remain responsible for classification.
Can I delete the expense?
Yes, subject to the normal account workflow and record requirements.